Notice the difference in the fonts from the original sent email signature, and the one that was received in Outlook 2016? The original email signature was sent using Arial font and Outlook converted it to Times New Roman. So it’s easier to understand what the problem actually is, we will first illustrate with some pictures on the right. However, if you send from Office 365 to Outlook 2016, you will notice the problem come up. For example, if you send from Outlook for Mac to Outlook 2016 in Windows, the problem likely wont appear.
This also depends on the platform you are sending the email from. The versions of Outlook it affects is 2007, 2010, 20. This is an issue that has been plaguing Outlook for quite some time, and it can be a very difficult problem to fix, unless you know where to look. Always have another font as the last one, otherwise Outlook will convert it to Times New Roman. Also, ensure that sans-serif is not the last font in the font-family or any other font property. In the right pane, paste the signature that you created in Word.Email Signature Font Changing to Times New Roman When Sent to Outlook Solution: Ensure you put a Non-breaking space ( ) in front of the element that is getting changed in Outlook. This name does not appear in the signature in your messages it is only for your reference. Ī new signature appears under Signature name with the name Untitled.ĭouble-click Untitled, and then type a name for the signature.
Select the table you created in Word, and then click Copy. Go on to Use the signature you created in Word. Select the table, and on the Table tab, under Draw Borders, click Borders, and then click None. Rest the pointer on a column border until appears, and then drag the column until the table is the size that you want. In the Link box, type the address for the link, and then in the Display box, type the text that you want to appear in your signature. To add your company web site, on the Insert menu, click Hyperlink. Tip: To make sure that Outlook will not add any additional lines between your address and phone number, press SHIFT + RETURN to move to the next line in the table cell. If you want to add a signature to all messages you reply to or forward, set the Replies/forwards option accordingly. If you want to add a signature to all new messages, set the New messages option accordingly. If you have multiple accounts, you must set the default signature separately for each account. Under Choose default signature, select the account for which you'll set a default signature. You can set a default signature for each of your mail accounts. On the Message tab, select Signature, and then choose a signature from the list.Īdd a signature automatically to all messages Choose Link, type the Text to Display and Address and select OK.Īfter you are done creating your signature, close the editor window.Īdd a signature to an email or calendar invite Select the text before applying any formatting.Īdd photo, logo or picture to your signature by inserting Pictures from Photo Browser or Picture from fileĪdd a hyperlink to your portfolio or company website. You can:Īpply formatting such as font, font style, font size, font color, or highlighting. In the Signature editor, type the text that you want to include in your signature. Double-click Untitled, and then type a name for the signature you created.
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